Executive Assistant

About This Role

This role will provide high-level administrative and operational support to the CEO and COO within a fast-paced food manufacturing environment. The Executive Assistant will manage complex schedules, coordinate travel, prepare executive reports, and support cross-functional projects.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO
• Prepare and organize executive-level reports, presentations, and documents
• Handle confidential information with discretion and professionalism
• Coordinate travel arrangements, itineraries, and accommodations
• Assist with day-to-day administrative needs, including correspondence, filing, and communication management
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prioritize and manage multiple tasks, ensuring timely completion
• Support cross-functional initiatives and special projects as assigned by leadership
• Assist in preparing materials for board meetings, leadership meetings, and company-wide communications
• Track deadlines, deliverables, and follow-up items for executive projects
• Maintain organized systems for documentation, records, and administrative processes

Requirements

• 3+ years of experience supporting senior executives
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Highly organized with strong attention to detail
• Ability to manage competing priorities
• Ability to work independently, take initiative, and anticipate needs
• Professional demeanor, strong interpersonal skills
• Commitment to confidentiality

Qualifications

• Associate or Bachelors degree preferred; equivalent experience considered.
• 3+ years of experience supporting senior executives, preferably in manufacturing, food production, or a similar fast-paced environment.

Nice to Have

• Experience in manufacturing, food production, or a similar fast-paced environment

Skills

* Required skills