Executive Assistant

About This Role

Provide comprehensive administrative and organizational support to Senior Leadership in Psychiatry and Behavioral Health, ensuring efficient operations and handling sensitive matters with discretion.

Responsibilities

• Exercise judgment and discretion to handle incoming issues and requests, determining appropriate actions and responses
• Utilize Hospital chains of command and reporting systems to triage matters, including time-sensitive and confidential information
• Manage supervisor's calendars and meeting schedules, considering timing, sequencing, and travel requirements
• Arrange external travel and itineraries for senior leadership
• Plan, prepare, and execute logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events
• Circulate agendas, minutes, presentations, and other materials, coordinating logistical and technological arrangements
• Support business and financial operations through expense tracking, contract management, purchase orders, and budget tracking
• Draft emails, create and edit correspondence, and draft other communications as directed
• Accurately maintain an effective filing and document management system for department information and files
• Interact with vendors and external parties

Requirements

• Minimum 1 year of relevant administrative experience
• Ability to work with a high degree of independence from conception to completion
• Ability to work under pressure and handle simultaneous activities and confidential matters with trust and discretion
• Analytical skills to resolve problems requiring basic scientific, mathematical, or technical principles
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations
• Ability to prioritize, oversee, and manage projects
• Ability to work with diverse internal and external constituencies
• Expert in Microsoft Office suite and PeopleSoft

Qualifications

• Bachelors Degree or equivalent experience
• Minimum 1 year of relevant administrative experience, 3 years preferred

Nice to Have

• 3 years of relevant administrative experience

Skills

* Required skills

Benefits