Executive Assistant

About This Role

Provide long-term, top-notch administrative support to senior leaders in the non-profit industry as a 100% remote Executive Assistant. This role is pivotal in maximizing executive time and ensuring smooth operations.

Responsibilities

• Strategically manage complex calendars for executives
• Plan and schedule meetings, conferences, and travel arrangements including flights and hotel bookings
• Maximize executive's time by reading, researching, and routing correspondence
• Draft letters and documents; collect and analyze information; initiate phone calls on executive's behalf
• Manage multiple email inboxes for executives
• Manage expenses
• Provide customer/supplier support
• Perform other executive administrative responsibilities as needed

Requirements

• 7+ years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives
• 4+ years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• 2+ years of experience in executive travel coordination, including flights, lodging, and ground transportation
• 2+ years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven

Qualifications

• 7+ years of direct hands-on experience as an executive assistant or senior administrative assistant supporting multiple high-level executives in a fast-paced environment. At least 4 years of calendar management experience and 2 years of executive travel coordination and email inbox management.

Skills

* Required skills

Benefits