Executive Assistant

About This Role

This position provides critical administrative support to senior leadership, managing complex schedules, facilitating communication, and ensuring operational excellence. The role requires an individual with exceptional organizational capabilities and sound judgment to anticipate needs while maintaining professionalism and confidentiality.

Responsibilities

• Manage complex calendar scheduling and coordinate meetings across multiple time zones and stakeholder groups
• Monitor and prioritize incoming communications, requests, and meeting invitations to ensure appropriate urgency and response times
• Track ongoing priorities, action items, and deliverables to ensure timely completion and follow-through
• Act as proxy for the executive when necessary, making decisions and taking action on their behalf
• Coordinate all travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
• Process and reconcile expense reports with accuracy and attention to company policies
• Prepare documentation, presentations, and materials for meetings and strategic initiatives
• Manage multiple concurrent projects and action items with minimal supervision
• Facilitate communication between internal teams and external partners
• Maintain confidential information with the highest level of discretion and integrity

Requirements

• Previous experience supporting executive-level leadership
• Demonstrated track record in administrative support roles
• Experience managing complex calendars and coordinating across multiple stakeholders

Qualifications

• Previous experience supporting executive-level leadership

Skills

* Required skills

Benefits