Document Control Specialist

About This Role

This role is responsible for maintaining document control, configuration management, and data integrity for an aerospace manufacturing facility. It involves administering the Engineering Change Order (ECO/ECN) process and ensuring compliance with AS9100 standards.

Responsibilities

• Maintain controlled documents and records through their lifecycle: drafting support, review/approval routing, release, revision, archival, and obsolescence.
• Ensure compliant document structure including numbering, revision history, approval evidence, effective dates, distribution, and retention per QMS procedures.
• Publish and control documents in approved repositories with appropriate access controls and distribution rules.
• Administer the ECO/ECN/Change Order process from initiation through closure, ensuring completeness, correct routing, and timely approvals.
• Validate change packages include all impacted configuration items (part numbers, drawings, specs, BOMs, routings, inspection/test requirements, certifications/labels).
• Create and maintain ERP master data: item/part master, revisions, BOM structures, routings/operations, and document links/attachments.
• Support compliance to AS9100/ISO9001 and applicable customer/regulatory requirements.
• Provide objective evidence for audits: document histories, approvals, revision traceability, change records, retention logs, and controlled access records.
• Maintain strict handling of controlled information when applicable (e.g., ITAR/EAR, CUI), ensuring access and distribution rules are followed.
• Scans production documentation to maintain a digital database.

Requirements

• 3+ years of experience in Document Control, Configuration Management, or Change Control in an aerospace or highly regulated manufacturing environment
• Working knowledge of AS9100 principles related to document/record control and configuration management
• Hands-on experience managing ECO/Change Orders and coordinating cross-functional approvals
• Experience maintaining data in an ERP system (e.g., SAP, Oracle, QAD, Epicor, IFS, NetSuite)
• Experience maintaining data in eQMS systems (QCBD, MasterControl, Qumas, etc..)
• Proficiency with Microsoft Office (especially Excel) and document management platforms (SharePoint/EDMS)
• ITAR eligibility

Qualifications

• 3+ years of experience in Document Control, Configuration Management, or Change Control in an aerospace or highly regulated manufacturing environment.

Nice to Have

• Familiarity with aerospace manufacturing documentation: travellers/routers, FAI/AS9102 packages, control plans/inspection plans, special process documentation (Nadcap-related environments a plus)
• Experience supporting internal/external audits and corrective action documentation updates
• Experience with effectivity control (serial/lot/date) and configuration baseline management
• Experience with PLM/PDM tools (Windchill, Teamcenter, Agile, Arena, SolidWorks PDM, etc.)
• Active/inactive secret clearance or ability to obtain a clearance

Skills

* Required skills