Contracts Administrator, Operations Officer I (NCS)

About This Role

The Contract Administrator manages the complete lifecycle of all contracts and grant-funded agreements for the Mayor’s Office of Homeless Services. This role involves pre-award setup, coordination, legal and fiscal routing, Board of Estimates submission, execution, and post-award compliance. The administrator ensures adherence to all relevant regulations and guidelines.

Responsibilities

• Lead and manage the full nine-phase contract lifecycle from Conditional Award through Close-Out.
• Develop and execute Grant Agreements, Professional Services Contracts, Amendments, and MOUs consistent with City procurement standards.
• Coordinate with Program, Fiscal, and Legal teams to ensure alignment between grant scopes, budgets, and allowable costs.
• Maintain continuous communication with vendors and internal stakeholders to ensure deadlines are met and documentation is complete.
• Develop grant and contract templates based on award language and program needs.
• Create and maintain organized folders for each provider for tracking current and historical contract documentation.
• Facilitate the Clearance Agreement Process, ensuring Program and Fiscal leads validate budgets, formulas, and compliance.
• Prepare BOE Contract Summary Sheets, PowerPoint presentations, and talking points for agenda meetings.
• Track performance milestones, spending, and amendment needs in collaboration with Fiscal and Program Compliance teams.
• Generate periodic reports on contract status, BOE submissions, execution timelines, and amendment trends.

Requirements

• Bachelor's degree in Public Administration, Business, Accounting, or a related field
• 3+ years of experience in contract or grant administration
• Experience with legal and fiscal review coordination
• Comprehensive knowledge of City, State, and Federal procurement regulations
• Strong understanding of grant management principles, including federal Uniform Guidance (2 CFR 200)
• Knowledge of contract auditing, fiscal controls, and budget analysis
• Proficiency in BOE Submit, Workday, Microsoft Excel, and SharePoint
• Exceptional attention to detail and file management
• Ability to manage multiple projects concurrently

Qualifications

• Bachelor’s degree from an accredited college or university, preferably in Public Administration, Business, Accounting, or a related field.
• At least three years of progressively responsible experience in contract or grant administration, including legal and fiscal review coordination. Experience with government procurement or grants management strongly preferred.

Nice to Have

• Experience with government procurement or grants management

Skills

* Required skills

Benefits