Clinic Administrative Assistant

About This Role

The Clinic Administrative Assistant provides administrative support to clinic management and technicians, handles scheduling, operational resources, EMR, and communications. This role also involves direct treatment support for patients on a hybrid basis.

Responsibilities

• Provide administrative support to Management and Technicians
• Support daily closing procedures (M-F 9:30 am to 6:30 pm) and some Saturday morning sessions
• Assist with the daily schedule to ensure sufficient coverage and efficient operations
• Perform administrative tasks including communications, invoices, reports
• Update records in EMR including patient information and timesheets
• Support treatment sessions as necessary
• Perform office management tasks including maintaining records and ordering supplies
• Organize and distribute supplies, materials, and equipment, maintaining clinic cleanliness
• Provide support to Clinic personnel during break coverages and transition periods
• Direct one on one naturalistic play based therapy in-clinic
• Implement specified programs/procedures
• Communicate regularly and professionally with your Program Supervisor

Requirements

• High school graduate
• Administrative support experience
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Availability during standard operating hours from Monday to Friday, 7:30am to 6:30pm, and occasional coverage on Saturday from 9a - 1p.
• Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn
• Maintain empathy and promote positive teamwork and communication

Qualifications

• High school graduate with administrative support experience

Skills

* Required skills

Benefits

Certifications