Billing Specialist

About This Role

This role involves performing full-cycle billing and collections functions for a legal firm, ensuring outstanding service to attorneys, clients, and internal staff. The specialist will manage client invoicing, maintain accurate financial records, and actively collaborate on collections to meet targets.

Responsibilities

• Generate monthly pre-bills and verify correct billing rates
• Edit and finalize client invoices
• Prepare write-off request forms for approval
• Pull and copy expense backup to accompany invoices
• Mail, scan, and e-bill final invoices to clients
• Process revised invoices upon request
• Review client contracts for billing guidelines and set up spreadsheets
• Update client budgets in the billing system
• Make changes or corrections to time entries as requested
• Calculate and prepare annual rate increases for assigned clients
• Respond timely to questions and inquiries from internal and external clients
• Process daily deposits and post cash receipts
• Assist team members with client billing lists
• Manage and prioritize multiple projects simultaneously
• File client-matter documentation electronically and in iManage
• Collaborate with Billing Attorneys on collections and interact with clients regarding same
• Monitor and track accounts receivables to ensure collection goals are met

Requirements

• Minimum 3 years' work experience as a Legal Billing Specialist
• Experience using billing software
• Strong technology skills including MS Office Suite (Excel)
• Ability to maintain high ethical standards and strict confidentiality
• Capability to organize and prioritize numerous tasks under time constraints
• Strong written and verbal communication skills
• Interpersonal skills to communicate with attorneys, staff, and vendors

Qualifications

• Minimum of 3 years’ work experience as a Legal Billing Specialist using billing software

Nice to Have

• Prior collections experience

Skills

* Required skills