Administrative Clerk Senior

About This Role

This role is responsible for providing essential secretarial and clerical support to the Principal within a high school setting, ensuring a welcoming office environment and efficient management of administrative tasks and student records.

Responsibilities

• Manage a welcoming and professional main office atmosphere, addressing parent/guardian, student, and community concerns efficiently
• Manage, record, and monitor student attendance, tracking concerns and promoting District attendance goals
• Manage various district budgets (Formula, Title I, SIP, Staff Development, Donations) ensuring proper guidelines and use of procurement cards
• Work with the Student Services Team to execute and schedule parent meetings, including truancy meetings
• Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures
• Order a variety of school purchasing needs through District and external suppliers
• Maintain inventory of supplies and order replacements as needed
• Manage registration days and all facets of student record keeping, including adding/dropping students, updating records, course/class placements, report cards, and student fees
• Manage the scheduling and entry of K-screeners
• Assist in maintenance of letters of records, including merged address labels and letters
• Prepare memos, newsletters, and weekly bulletin correspondence
• Maintain order when students are present
• Facilitate behavior support calls and documentation
• Assist students who are ill or injured, including administering medications in the absence of a school nurse

Requirements

• 3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery
• 1 year bookkeeping/accounting experience
• Prior secretarial management experience
• Experience working in a school setting with demonstrated cultural competence in working with a diverse family population
• Experience working cross-culturally and/or commitment to work toward one's own cultural competence
• Strong knowledge of Infinite Campus with abilities in student management, report card management, Ad Hoc filter use, behavior management, course scheduling, and Data Dashboard
• Advanced knowledge of and proficiency with computers and district softwares such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs
• Advanced knowledge of best practice in accounting, bookkeeping and financial reporting
• Ability to use digital media downloading and create slideshow production
• Ability to create letters and memos
• Ability to file, sort, and distribute mail
• Advanced keyboarding skills

Qualifications

• 3 years successful secretarial experience or equivalent, including computer mastery; 1 year bookkeeping/accounting experience; prior secretarial management experience

Nice to Have

• Native-like fluency in Spanish and English

Skills

* Required skills