Administrative Assistant

About This Role

This Administrative Assistant role supports administrative operations, ensuring compliance with organizational standards, managing documentation, and contributing to performance processes within a contract-to-permanent framework.

Responsibilities

• Ensure adherence to organizational policies, including quality, health, safety, security, environmental, and ethical guidelines
• Assist in maintaining accurate records, documentation, and reports associated with program requirements
• Provide support in preparing, revising, and organizing prevention and reporting policies, procedures, and training materials
• Facilitate scheduling, logistics, and documentation for annual audits and assessments
• Collaborate with officers to monitor and resolve non-conformities, ensuring timely reporting and follow-up
• Distribute and manage shipboard training materials, ensuring updates are communicated effectively
• Recommend improvements to prevention and reporting policies, enhancing compliance and performance
• Establish positive working relationships with team members to foster trust and collaboration
• Support the tracking and coordination of reporting requirements to meet compliance standards
• Contribute to the continuous improvement of personal and organizational performance through regular planning and review

Requirements

• Strong organizational skills
• Proficiency in managing documentation and maintaining confidentiality
• Ability to handle inbound calls and manage correspondence effectively
• Skilled in data entry and document control processes
• Experience with email communication, campaigns, and copywriting
• Knowledge of compliance standards and procedures
• Familiarity with scheduling, logistics, and audit preparation
• Strong interpersonal skills

Qualifications

• Proven experience in administrative assistance roles

Benefits