Accounting Office Manager

About This Role

Lead accounting and HR payroll functions for a dealership, ensuring accuracy, compliance, and timeliness of financial records and HR processes. This role requires a hands-on professional to build strong internal processes and maintain financial integrity.

Responsibilities

• Conduct pre-employment screenings using third-party software
• Manage new hire onboarding through ADP
• Oversee benefits enrollment and maintenance
• Update and maintain payroll records
• Manage and record employee PTO (Paid Time Off)
• Process semi-monthly and monthly commission payrolls using ADP timekeeping
• Provide detailed sales commission reports to management for approval and correction
• Ensure proper internal controls, segregation of duties, and compliance with company policies
• Manage daily deposits and banking transactions
• Reconcile accounts and maintain accurate financial records
• Process and receipt incoming payments from customers and vendors
• Assist billing clerk with processing vehicle deals
• Perform statement reconciliations and maintain related schedules
• Oversee workflow, accuracy, and timeliness of accounting processes
• Assist with month-end closing, account reconciliations, and schedule reviews
• Identify and escalate financial variances, delays, or documentation issues

Requirements

• Proficiency in Microsoft Excel and standard office software
• Payroll software experience (ADP preferred)
• Strong attention to detail and organizational skills
• High level of confidentiality and integrity
• Ability to multi-task and meet deadlines in a fast-paced dealership environment
• Strong written and verbal communication skills
• Accurate reporting and analytical skills
• Basic understanding of financial transactions and record-keeping

Nice to Have

• Automotive software experience (Reynolds & Reynolds and/or ADP)

Skills

* Required skills

Benefits