Accounting Assistant

About This Role

This part-time, hybrid Accounting Assistant role supports a stable, well-established organization in Johnson County by handling day-to-day financial and administrative operations across multiple business units.

Responsibilities

• Monitor and process contractor timecards weekly, including sending reminders, converting files to PDF, and preparing job order reports
• Track contractor PTO and holiday requests in Excel
• Create and email permanent placement invoices and related correspondence
• Enter candidate hours into QuickBooks for payroll and billing purposes
• Generate and distribute weekly contract client invoices
• Compile and track bonus and sourcing activity in Excel for payroll processing
• Enter credit card transactions and attach receipts in QuickBooks on a monthly basis
• Record daily deposits in QuickBooks across all business units
• Prepare and distribute weekly aging reports
• Prepare job order reports and create invoices in QuickBooks for additional business units
• Maintain organized and up-to-date filing for payables and deposits
• Manage office supply ordering and assist with vendor comparisons
• Coordinate printing needs such as letterhead, envelopes, and business cards

Requirements

• 3-4 years of accounting, bookkeeping, or administrative experience
• Strong proficiency in QuickBooks and Excel
• High attention to detail with strong organizational skills
• Ability to consistently meet weekly deadlines
• Clear communication skills and ability to work independently

Qualifications

• 3-4 years of accounting, bookkeeping, or administrative experience

Nice to Have

• Staffing industry experience

Skills

* Required skills