Unit Clerk

About This Role

This Unit Clerk position functions as a clerical assistant to the Charge Nurse, primarily responsible for organizing and maintaining resident medical records, ordering supplies, and providing administrative support within a medical facility. The role involves independent procedural duties with emphasis on accuracy.

Responsibilities

• Create, maintain, and organize active resident medical records and charts
• Initiate all charts and forms appropriate to an admission and check for proper document sequence
• Order and maintain inventory of supplies for new admissions and transfers
• Prepare documentation for transfers and hospital returns, ensuring completeness and required signatures
• Separate and organize charts by death/discharge status and distribute inactive records to Medical Records Administrator
• Create, update, and maintain various logs, lists, and forms as directed by supervisor
• Update resident census and maintain residents' addressograph cards and name bracelets
• Contact medical department to schedule residents for clinics, x-rays, tests, and hospital admissions
• Answer telephone and intercom, respond to emails, and provide customer service to visitors, residents, and staff
• Transport medical equipment and transcribe/send resident meal selections according to schedule
• Maintain inventory of office and medical supplies, ordering when necessary
• Establish and maintain files in alphabetic, chronological, numerical or other order
• Provide information according to HIPAA guidelines upon request and carry out interdepartmental errands
• Receive and distribute mailed correspondence to appropriate parties or residents

Requirements

• Completion of a high school, or general equivalency, diploma
• At least six (6) months of general clerical work experience OR at least one (1) year of work experience in a medical setting
• Completion of Feeding Program training
• Basic knowledge of clerical practices and procedures
• Ability to use standard office equipment
• Knowledge of computers and computer software, including Microsoft Office
• Knowledge of proper records management, retention, and cataloguing of files
• Knowledge of medical facility organization and emergency procedures
• Excellent communication and interpersonal skills
• Ability to maintain confidential and sensitive information
• Ability to learn and use medical terminology
• Ability to handle stressful situations and function with distractions
• Ability to read, write, speak, understand and communicate in English at a proficient level

Qualifications

• High school diploma, or general equivalency, diploma
• At least six (6) months of general clerical work experience OR at least one (1) year of work experience in a medical setting

Skills

* Required skills