Sr. Administrative Assistant

About This Role

Provide comprehensive administrative support to VP/GMs and other leadership team members, managing complex calendars, coordinating travel, processing expenses, and organizing high-level meetings. This role also supports departmental logistics and presentation preparation.

Responsibilities

• Proactively manage complex calendars with competing priorities
• Process incoming calls and determine urgency, elevating appropriately
• Schedule business travel and accommodations, and reconcile expense reports
• Process incoming and outgoing mail, monitor email for appointments
• Reconcile and submit bills for payment via SAP
• Interact effectively with Senior Leadership and all levels of the organization, representing the executive
• Handle administrative matters for meetings, including booking rooms, catering, and supplies
• Create and update departmental files, assemble and compile data for reports and presentations
• Organize, coordinate, and attend staff meetings to document pertinent information
• Create high-quality PowerPoint presentations and Excel spreadsheets, maintain org charts
• Serve as back up for other executives as a member of the Administrative team

Requirements

• Minimum of a High School Diploma or equivalent work experience
• 5+ years of administrative assistant experience
• Ability to effectively communicate across all organizational levels
• Actively listen to colleagues and stakeholders
• Facilitate productive meetings
• Build strong professional relationships
• Apply diversity, equity, and inclusion principles
• Maintain highest standards of integrity with sensitive information
• Exercise discretion in communications
• Demonstrate trustworthiness with confidential data
• Independently manage multiple high-priority tasks and complex projects
• Strong self-direction and proactive problem-solving
• Ability to meet deadlines with ambiguous requirements
• Expert-level skills with Microsoft productivity suite (Teams, SharePoint, Excel, Word, PowerPoint)
• Strong IT troubleshooting abilities

Qualifications

• Minimum of a High School Diploma with formal training or equivalent work experience required
• A minimum of five years of administrative assistant experience

Nice to Have

• College degree
• Experience supporting multiple leaders in a multi-functional, fast-paced environment
• Experience at a progressively responsible and/or corporate level

Skills

* Required skills

Benefits