Specialist, FIELD Center Programs and Events

About This Role

Plan, administer, and execute high-profile university programs and events for the FIELD Center, engaging corporate partners, students, faculty, and senior administrators. This role ensures timely and budget-compliant delivery of event objectives.

Responsibilities

• Manage the planning and administration of events
• Meet with internal and external constituents planning a program/event, providing consultation and expertise
• Develop and define event planning strategies to achieve goals and timelines effectively and efficiently
• Lead cross-functional teams of university staff, faculty, students, and external partners to deliver event goals
• Process contracts and agreements related to corporate partnerships, speakers, venues, hotel/lodging, and transportation
• Responsible for all logistics including sending invites, tracking participants, supplying toolkits, and arranging catering and technology
• Responsible for onsite management at programs/events
• Conduct program/event assessments, proactively seeking innovative solutions and improvements
• Develop and execute a vision for programs and events that enhance student experience and external partnerships
• Plan, forecast, and manage program/event budgets, ensuring timely payments and providing cost summaries
• Supervise student employees, including hiring, training, and disciplinary actions

Requirements

• Bachelor's degree and three years of related work experience OR seven years of related work experience
• Strong communication skills, both written and verbal
• Good organization, project management, budget management, and analytical skills
• Ability to work independently and prioritize multiple competing priorities with attention to detail
• Ability to engage team members, colleagues, students, and constituents positively and collaboratively
• Availability for weekend and evening hours as needed

Qualifications

• Bachelor’s degree
• 3+ years of related work experience OR 7+ years of related work experience without a bachelor's degree

Nice to Have

• Previous experience planning and executing high profile events
• Knowledge of Qualtrics

Skills

* Required skills

Benefits