Senior Office Coordinator

About This Role

The Senior Office Coordinator supports the efficient operation of Armada's Bellevue, WA office, working as the primary point of coordination for internal and external partners. This role is responsible for front office duties, facilities management, financial and administrative support, and coordinating meetings, events, and office culture initiatives.

Responsibilities

• Serve as the professional, welcoming first point of contact for all visitors and guests
• Oversee the appearance, functionality, and readiness of common areas, conference rooms, kitchens, and shared spaces
• Act as the primary point of contact for office vendors, building management, and service providers
• Track office spending against established budgets and flag variances or trends
• Assist with coordination of meetings & events, including room setup, catering, supplies, and logistics
• Plan and execute office culture initiatives, social events, happy hours, and celebrations
• Support new hire onboarding by coordinating access, seating, desk setup, and first-day readiness
• Manage offboarding logistics, including access removal, badge collection, and key retrieval
• Coordinate with IT and remain current on technology changes; provide basic troubleshooting and on-site support as appropriate
• Manage mail, shipping, and receiving

Requirements

• 3-7 years of experience in an office coordination or administrative role
• Proficiency with Microsoft Office Suite and standard office productivity tools
• Ability to manage office operations independently while partnering effectively across teams
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent interpersonal, written, and verbal communication skills
• Comfortable working closely with executive stakeholders and handling sensitive information with discretion

Qualifications

• 3-7 years of experience in an office coordination or administrative role

Nice to Have

• Experience in a professional services or technology environment

Skills

* Required skills

Benefits