Senior Administrative Assistant

About This Role

Provide high-level administrative support to executives, coordinating schedules, travel, and meetings. This role requires exceptional organizational skills to manage multiple priorities in a dynamic environment.

Responsibilities

• Coordinate and manage complex calendars for executives, ensuring efficient scheduling and prioritization
• Organize and book intricate travel plans, including flights, accommodations, and itineraries
• Plan and schedule meetings, including stakeholder and executive sessions, both virtually and in-person
• Take detailed notes during quarterly stakeholder meetings and prepare agendas, documents, and presentations
• Develop and refine PowerPoint slides to support executive communications
• Maintain the general upkeep of office space to ensure an organized and efficient work environment
• Facilitate conference calls and ensure all necessary resources are prepared and available
• Provide administrative support for importing and exporting documents as needed
• Collaborate with team members and executives to streamline administrative processes

Requirements

• Experience in senior administrative roles, particularly supporting executives
• Expertise in managing complex calendars and scheduling
• Skilled in arranging detailed travel plans, including international and multi-leg trips
• Proficiency in preparing agendas, documents, and presentations using Microsoft Office tools
• Strong organizational skills and attention to detail
• Ability to handle sensitive information with confidentiality and professionalism
• Excellent communication skills, both written and verbal
• Familiarity with managing conference calls and stakeholder meetings

Qualifications

• Proven experience in senior administrative roles, particularly supporting executives

Skills

* Required skills

Benefits