Office Manager / Administrative Assistant

About This Role

This role is for a highly motivated and organized Office Manager and Administrative Assistant at a busy non-profit organization. The successful candidate will provide executive administrative support and ensure efficient office operations for The Progeria Research Foundation.

Responsibilities

• Provide administrative support to the Executive Director (ED)
• Manage calendars, including scheduling and coordinating meetings
• Prepare and edit communications such as memos, emails, and reports
• Conduct research as directed in a timely manner
• Arrange travel for the Executive Director
• Monitor and maintain office supplies inventory and coordinate office maintenance
• Manage and maintain the office calendar, tracking staff meetings and employee work schedules
• Serve as the first point of contact for all outside calls and inquiries
• Coordinate logistics and assist with distribution of materials for quarterly meetings of various committees
• Coordinate bi-weekly staff meetings
• Design and implement filing systems and ensure they are maintained
• Manage and coordinate volunteers for mailings and other office projects
• Pick up, open, sort, and distribute incoming mail, and prepare all outgoing mail

Requirements

• 5+ years of executive administrative support experience
• Excellent verbal and written communication skills
• Project management experience
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Adobe)
• Proficient in video conferencing software (Zoom, Teams)

Qualifications

• Associate or Bachelor’s degree
• Five years’ experience providing administrative support at an executive level

Skills

* Required skills