Legal Billing/Administrative Assistant

About This Role

Provide essential administrative and billing support to a downtown Denver law firm as an assistant to the Legal Administrator. This role involves managing accounts payable, accounts receivable, monthly billing processes, and general office operations.

Responsibilities

• Assist with accurate processing of vendor invoices for payment and client expenses into TABs billing software
• Collect and maintain vendor invoices, converting them to electronic format
• Process checks for disbursement and assist with processing client payments
• Assist with the deposit of all checks into the appropriate bank account and accurate income allocation
• Support monthly billing process by editing and emailing client statements
• Enter accurate and timely fee and expense data into TABs billing software
• Collect, organize, and maintain billing records, converting to electronic when paid
• Assist with office and technical support, including management of off-site files
• Prepare rooms for meetings, water office plants, and handle mail collection and distribution
• Order, maintain, and stock kitchen and office supplies, and organize catering as needed
• Convert paper documents to electronic format while safekeeping originals

Requirements

• 1-2 years of administrative assistant experience in a law firm setting
• Experience with general accounting, law firm billing systems, and general law firm business operations
• High school diploma or equivalent
• Proficiency in Microsoft Office, especially Word and Excel
• Ability to maintain confidentiality
• Attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Ability to work both independently and in a team setting

Qualifications

• High school diploma or equivalent required
• 1-2 years of administrative assistant experience in a law firm setting

Skills

* Required skills

Benefits