Front Desk / Administrative Assistant

About This Role

This role involves supporting the daily operations of a management office by performing administrative duties, maintaining records, and ensuring professional communication as a key liaison for KW PROPERTY MANAGEMENT & CONSULTING.

Responsibilities

• Assist in the daily operation of the management office and administrative duties
• Perform administrative assistant functions including record keeping, filing, mail handling, word processing, and data entry
• Maintain, update, type, and coordinate account information in computer database
• Research any owner discrepancies regarding payment to accounts
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner
• Ensure that emails are responded to within 24 hours
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily
• Provide and maintain architectural approvals, maintenance requests, sale/lease information, and other property-specific forms
• Reservation & coordination of conference room events
• Complete special projects as instructed

Requirements

• Prior experience in a related position; a minimum of 1-year experience
• Working knowledge of computer and associated programs; MS Office Suite
• Ability to multi-task, set, and manage priorities
• Excellent communication and listening skills
• Keyboarding ability with accuracy at 45-50 words per minute
• Ability to function in a team organized environment

Qualifications

• Minimum of 1-year experience in a related position

Skills

* Required skills