Assistant Property Manager Floater

About This Role

This Assistant Property Manager (Floater) position provides comprehensive management and leadership, alongside the Property Manager, to ensure properties are maintained and operated in line with company objectives. This role involves overseeing various operational tasks and managing team members across different sites, ensuring effective communication and administrative support for property operations.

Responsibilities

• Schedule and organize complex activities such as meetings, travel, conferences, and department activities
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high-level staff
• Handle confidential and non-routine information and explain policies
• Coordinate division of workload with the administrative assistant at the property
• Maintain, update, type, and coordinate account information in computer database
• Coordinate and track important dates and meetings, such as annual and budget meetings
• Ensure all communication is handled professionally and courteously, with timely responses
• Ensure all mail (i.e., Fed Ex, UPS, USPS) is picked up daily and in a timely manner
• Assist with producing minutes for Board Meetings and preparing Board Agendas and Packets
• Responsible for coding and entering all Invoices for the community
• Work closely with Committees and each Committee Chairperson
• Assist with gathering quotes and proposals for projects for the community
• Manage office staff and/or other team members on-site daily
• Order supplies for Maintenance, Housekeeping, and the Office
• Assist in posting all agendas to proper physical locations and to the website
• Ensure Lynk and KWIC information is kept up to date
• Ensure Vendor Packets are processed for all Vendors and monitor Vendor License and Insurance Expirations
• Reserve and coordinate conference room events

Requirements

• Minimum 3 years of related experience
• Bachelor’s degree
• Working knowledge of computer and associated programs
• Ability to multi-task, set, and manage priorities
• Excellent communication and listening skills
• Keyboarding ability with accuracy at 45-50 words per minute
• Ability to function in a team organized environment

Qualifications

• Bachelor’s degree
• Minimum 3 years experience in a related position

Skills

* Required skills