Executive Legal Assistant

About This Role

Provide comprehensive secretarial and administrative support directly to executives, maintaining confidentiality and tact. Manage calendars, arrange travel, prepare correspondence, and handle complex administrative issues.

Responsibilities

• Provide secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy
• Use business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Prepare responses to routine correspondence and inquiries
• Receive, screen and direct incoming calls, visitors, mail and email
• Maintain files, records, calendars and diaries
• Arrange business travel and coordinate meeting arrangements
• Track expenses
• Participate in the development and implementation of secretarial standards, policies and practices
• Maintain the executive's calendar: schedule and confirm appointments
• Prepare and submit expense reports on behalf of the executive

Requirements

• 4-6 years of experience
• Bachelor's degree or equivalent experience
• Proficient in business software applications (e.g., word processing, presentation, spreadsheet)
• Ability to handle complex issues and problems
• Comprehensive knowledge of subject matter

Qualifications

• bachelor's degree
• 4 to 6 years of experience, with specialized skills or multi-skilled through job-related training and considerable on-the-job experience

Skills

* Required skills