Executive Assistant

About This Role

This role supports a C-level executive at a high-end property management company, expertly managing calendars, communications, and office operations. The position requires strong organizational skills and the ability to maintain confidentiality.

Responsibilities

• Manage the executive's calendar, schedule meetings, prioritize engagements, and coordinate travel arrangements
• Prepare and review internal and external communications, presentations, and reports to ensure accuracy
• Act as a trusted liaison for executive priorities, anticipating needs and resolving potential challenges proactively
• Provide administrative support to additional leadership, including handling sensitive and confidential information
• Oversee daily office operations, such as managing supplies, vendor relationships, and facility maintenance
• Maintain a welcoming and efficient office environment to enhance employee experiences
• Coordinate logistics for internal meetings, including catering, space setup, and planning
• Lead monthly safety meetings for the corporate office and support compliance-related initiatives
• Identify and implement operational improvements to streamline processes and boost efficiency
• Assist with internal communications and special projects impacting the broader organization

Requirements

• Minimum of 3 years’ experience supporting C-level executives or senior leadership
• Advanced proficiency in Microsoft Office Suite, particularly Excel
• Strong skills in writing, proofreading, and formatting detail-oriented documents
• Ability to manage confidential information with discretion and attention to detail
• Solid experience with calendar management, conference calls, and correspondence

Qualifications

• Minimum of 3 years’ experience supporting C-level executives or senior leadership

Nice to Have

• Experience working for a very busy executive

Skills

* Required skills

Benefits