Executive Assistant, Advancement/Foundation

About This Role

The Executive Assistant will provide administrative support to the Vice President of Advancement/Executive Director and assist the Board of Directors as its Assistant Corporate Secretary. This role involves coordinating meetings, managing office procedures, supporting events, and assisting with the hiring process.

Responsibilities

• Provide administrative support to the Vice President of Advancement/Executive Director
• Schedule meetings with various stakeholders including the Board of Directors, faculty, donors, and staff
• Coordinate and assist with quarterly Board of Directors and committee meetings, including preparing agendas and minutes
• Manage travel arrangements and expense reports for the Vice President of Advancement/Executive Director
• Assist with the hiring process for new employees, including collecting resumes and conducting interviews
• Coordinate HR transactions such as new hire actions, terminations, and leave of absences
• Manage purchasing functions, including purchasing cards and vendor information
• Assist with events, including greeting guests and distributing programs
• Handle general office support tasks, including managing calendars and updating staff lists

Requirements

• Bachelor's degree
• 5+ years of experience in an executive assistant role (10+ years preferred)
• Proficiency in Microsoft Office Suite (Word, Excel)
• Superior organizational management and interpersonal skills
• Demonstrated ability to direct multiple people and projects
• Excellent written, grammatical, and oral communication skills

Qualifications

• bachelor's degree in an appropriate area of specialization
• 5 years of appropriate experience, with a strong preference for a minimum of 10 years as an Executive Assistant

Nice to Have

• Experience in nonprofit Board Management
• Experience with donor software programs, especially Raisers’ Edge

Skills

* Required skills