Event Planner

About This Role

Manage the planning and execution of various internal and external educational, promotional, and engagement events and meetings for Wellmark, ensuring stakeholder satisfaction and managing budgets.

Responsibilities

• Manage the event planning and execution for a variety of Wellmark internal and external educational, promotional and engagement events and meetings
• Oversee the entire event experience and ensure event meets stakeholder expectations
• Track all applicable expenses, conduct reconciliations and prepare event budget projections
• Plan and execute events for a variety of internal and external meetings (e.g. product launch events, agent/broker or group forums, sales training, board meetings, employee appreciation events, company meetings, etc)
• Manage all aspects of event operations; including invitations, managing attendance/RSVP’s, event registration, selecting accommodations/venues and meals
• Collaborate with internal communications and leadership to understand concept/vision/messaging of events, and ensure all communication materials are tailored to meet the needs of the audience
• Partner with Procurement to ensure vendor contracts are executed in a timely and accurate fashion
• Serve as a coach and mentor to the Event Coordinator by providing direction, subject matter expertise, and guidance
• Leverage available resources internally and externally to coordinate all the details required to ensure an event runs smoothly and successfully
• Assist business units in tracking all applicable expenses; assist in conducting reconciliations, budget preparation and preparing reports on activities costs
• Develop and maintain SharePoint site for all events, and provide technical support to all Wellmark stakeholders in regards to the site

Requirements

• Bachelor’s Degree in related field or direct and applicable work experience
• 2+ years of facilities event planning experience
• Experience with managing relationships with vendors
• Excellent attention to detail, organization, and time management skills
• Strong written/verbal communication skills
• Ability to consult and negotiate effectively
• Proficient with Microsoft Office

Qualifications

• Bachelor’s Degree in related field or direct and applicable work experience
• 2+ years of facilities event planning experience

Skills

* Required skills