Construction Project Assistant

About This Role

Provide comprehensive administrative and operational support for construction site activities, ensuring efficient day-to-day operations and managing project-related information flow. This role specifically supports the Building Automation division.

Responsibilities

• Complete a variety of daily administrative tasks for smooth construction project operations
• Assist in financial administration, including preparing annual budgets and analyzing monthly budget activity
• Manage scheduling for site meetings and appointments, draft and distribute minutes and protocols
• Coordinate and establish all travel arrangements for site personnel and reconcile associated expenses
• Manage all incoming and outgoing correspondence, including answering, screening, and placing phone calls
• Monitor and maintain all information flow, ensuring meticulous organization of paper and electronic project files
• Prepare professional presentations, reports, statistical charts, and briefings related to construction progress, safety, and operations
• Assist in the integration and effective use of new office technologies and systems
• Handle routine and non-complex practical inquiries and procedures from internal and external customers

Requirements

• Prior experience working in an on-site construction environment
• Familiarity with the unique dynamics, terminology, and demands of a construction site
• Basic theoretical and practical knowledge of administrative principles, procedures, and work routines
• Proficiency in operating major parts or the full spectrum of dedicated, specialized standard software packages relevant to office administration and project support
• Knowledge of standardized work routines and methods for effective administrative support in a construction setting

Qualifications

• 2-year vocational training program with at least High School/GED
• Up to 1 year of professional experience is required, following a 2-year vocational training program