Administrator

About This Role

This role involves providing essential administrative and reception support, managing office operations, and assisting with various tasks to ensure efficient functioning within the organization, particularly within a construction environment.

Responsibilities

• Provide reception support, answering telephone and taking messages where necessary, ensuring they are passed on to relevant party immediately
• Distribute internal and external mail
• Order office refreshments/meeting lunches
• Assist with typing minutes, agendas and notices
• Create signs/documents as required
• Maintain filing systems
• Report any site related IT problems to helpdesk
• Meet and greet guests as the face of the organisation
• Ensure visitors/guests sign in on arrival
• Organise refreshments for meetings/visitors
• Provide office diary management support, i.e. booking meeting rooms
• Receive deliveries/incoming and outgoing post
• Work collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work

Requirements

• Good IT knowledge covering Excel, Word, Outlook
• Good typing skills
• Experience in an administration capacity previous experience in within construction environment
• Experience of web-based applications/software
• Knowledge and use of document control
• Personal effectiveness e.g. stakeholder management, effective communicator

Qualifications

• Previous experience in an administration capacity, within a construction environment

Skills

* Required skills