Admin & Accounting Assistant

About This Role

This role supports administrative and financial operations for a client, maintaining employee records, managing mail, processing invoices, and assisting with general office functions. It requires strong organizational skills and attention to detail.

Responsibilities

• Maintain and update employee records as changes occur
• Sort and distribute incoming mail to appropriate departments
• Record daily check transactions in the cash sheet and prepare checks as required
• Process and organize accounts payable invoices, ensuring they are properly dated and filed
• Review labor reports for accuracy and make necessary corrections
• Operate postage machines to prepare outgoing mail for delivery
• Provide administrative support to team members as needed
• Manage office supply inventory and place orders when required
• Address issues related to vending machines, including communicating with drivers and issuing refunds
• Sell postage stamps upon request and assist with general clerical tasks

Requirements

• Proficiency in using timekeeping systems and ensuring accurate data entry
• Strong experience with Microsoft Office applications, including Word and Excel
• Excellent organizational and multitasking abilities
• Ability to handle confidential information with discretion
• Effective communication skills for interacting with team members and external contacts
• Familiarity with mail processing equipment and procedures
• Attention to detail and a proactive approach to problem-solving

Qualifications

• Previous experience in administrative or accounting roles is preferred

Nice to Have

• Previous experience in administrative or accounting roles

Skills

* Required skills

Benefits