Accounts Payable Coordinator

About This Role

The Accounts Payable Coordinator manages vendor relationships and internal departments to ensure accurate and timely processing of payments and expense reimbursements. This role involves resolving discrepancies, maintaining accounting system integrity, and coordinating across departments within a personal injury law firm.

Responsibilities

• Manage a portfolio of vendors and payment obligations to ensure timely invoice processing and disbursements
• Review, validate, and enter vendor invoices into the accounting system
• Research and resolve invoice and payment discrepancies in a timely manner
• Collaborate with internal departments and vendors to resolve inquiries, disputes, and reissues
• Maintain the accuracy and data integrity of accounts payable and general ledger systems
• Ensure compliance with company policies and procedures related to purchasing and payments
• Assist with month-end and year-end closing procedures, including account reconciliations
• Maintain proper documentation and filing of all accounts payable records
• Demonstrate strong attention to detail with a high degree of accuracy
• Exhibit excellent verbal and written communication skills
• Apply critical thinking and strong organizational and problem-solving skills
• Effectively manage time and prioritize tasks to meet deadlines

Requirements

• One to two years of experience in accounts payable or similar accounting role
• Experience with multi-state/multi-business unit entities
• Proficiency in Microsoft Office Suite including Outlook and Word
• Advanced knowledge of Microsoft Excel (e.g., VLOOKUPs, pivot tables, formulas)
• Excellent analytical skills with keen attention to detail
• Effective communication skills, both written and verbal
• Ability to maintain confidentiality and manage sensitive information with discretion
• Strong organizational and time management skills, with the ability to prioritize tasks effectively

Qualifications

• Bachelor’s degree in business administration, Accounting, or related field preferred
• One to two years of experience in accounts payable or similar accounting role

Nice to Have

• Bachelor’s degree in business administration, Accounting, or related field
• Public accounting experience or experience within a personal injury law firm

Skills

* Required skills

Benefits