TxGIO Executive Assistant

About This Role

This role provides advanced professional support to the Texas Geographic Information Office (TxGIO), overseeing administrative matters and coordinating high-level operations for TxGIO leadership. It involves managing budgets, calendars, contracts, and assisting with human resources and forum activities.

Responsibilities

• Oversee and assist with all administrative matters, programs, activities, and operations in the TxGIO Division
• Process, facilitate, and disseminate information between TxGIO, other agency departments, legislators, Board members, and the general public
• Maintain the confidentiality of sensitive information and ensure timely responses
• Assist with the development and maintenance of select TxGIO contracts
• Establish and maintain records, filing systems, and logs
• Coordinate with TxGIO staff to prepare and finalize required quarterly performance measures documentation
• Assist in budget preparation and management, including expenditure requests for purchases, equipment, and travel
• Schedule and prioritize DEA, Director and office-wide meetings, appointments, and special events
• Assist the DEA/GIO and management with human resource activities, including overseeing the full hiring process and maintaining personnel documents
• Prepare travel requests, flight arrangements, and expense reports for TxGIO staff members

Requirements

• Graduation from an accredited four-year college or university with a bachelor's degree in Human Resources, Public or Business Administration, or a related field
• Seven years of relevant work experience in office management, administrative support, and/or human resources management

Qualifications

• Bachelor's degree in Human Resources, Public or Business Administration, or a related field
• 7+ years of relevant work experience in office management, administrative support, and/or human resources management

Nice to Have

• Previous work experience with a State of Texas agency
• Experience with Microsoft Office applications, including editing and formatting documents
• Experience using the State of Texas Centralized Accounting & Payroll/Personnel System (CAPPS) HR and Financials modules
• Experience supporting or coordinating contracts for a State of Texas agency
• Experience communicating effectively with team members, stakeholders and customers

Skills

* Required skills

Benefits