Technical Specialist 1 - Document Control Specialist

About This Role

Manage building-related documentation and maintain accurate digital files for Metro-owned and leased facilities, ensuring proper organization and standardization of design and construction documents for the Department of General Services.

Responsibilities

• Serve as the official custodian of design and construction documents for all General Services–managed facilities.
• Organize, review, and archive project closeout documentation, including record drawings, specifications, O&M manuals, warranties, and commissioning documents.
• Coordinate with project managers, contractors, and consultants to verify completeness and compliance of closeout submittals prior to final acceptance.
• Coordinate with project managers to ensure record drawings and as-built changes are translated into maintainable AutoCAD files.
• Assist with field verification and reconciliation when discrepancies exist between record drawings and existing conditions.
• Establish and maintain consistent drawing standards (layering, naming, scale, annotation) for facility floor plans.
• Convert consultant-provided drawings into standardized Metro DGS CAD formats and layering standards.
• Establish and maintain standardized folder structures, naming conventions, and indexing for closeout documents to ensure long-term retrievability.
• Perform ongoing drafting updates based on renovations, tenant improvements, maintenance projects, and field-verified changes.
• Develop and maintain clean, simplified floor plan drawings suitable for facilities, operations, emergency planning, and space management use.
• Support space planning, moves, and operational needs by providing updated floor plan drawings on request.
• Assist with digitizing and archiving building records for centralized access and long-term storage.
• Perform drafting to develop and update standardized details for inclusion in design and construction guidelines.

Requirements

• High School Diploma or equivalent
• 4 years of responsible experience in architectural drafting, document management, or construction project support utilizing AutoCAD
• Proficiency in Revit and AutoCAD, including ability to navigate and update model files
• Demonstrated ability to read, interpret, and manage multidisciplinary construction drawings (architectural, mechanical, electrical, plumbing, site drawings)
• Experience coordinating and maintaining architectural, MEP, and site drawing sets as part of construction closeout and facilities record documentation
• Knowledge of new construction and major renovation close-out documentation requirements (record documents, O&M manuals, specifications, warranty data)
• Familiarity with space management, facilities planning, or building operations use of CAD drawing files
• Experience developing CAD standards, templates, or layering conventions for organizations

Qualifications

• High School Diploma or equivalent supplemented by job related technical education and post high school degree in Drafting, Architecture, Construction Management, or a related field, or equivalent combination of education and experience
• 4+ years of responsible experience in architectural drafting, document management, or construction project support utilizing AutoCAD.

Skills

* Required skills