Systems and Data Administrator

About This Role

This role supports HR Operations by ensuring accurate data management, system administration, and high-quality document preparation within HR systems. It works closely with HR Business Partners, HR Operations, and Payroll to maintain data integrity, timely reporting, and consistent process execution.

Responsibilities

• Maintain and update employee data across HR systems, ensuring accuracy, completeness, and compliance
• Support day-to-day administration of HR systems, including data entry, audits, and basic troubleshooting
• Run standard and ad hoc reports related to headcount, employee status changes, compliance, and HR metrics
• Perform regular data validation and reconciliation to identify and resolve discrepancies
• Prepare and manage HR documents, including offer letters, employment agreements, job changes, and compliance documentation
• Support onboarding, offboarding, and employee lifecycle transactions with timely and accurate processing
• Ensure HR records are properly maintained in accordance with company policies and retention requirements
• Assist with audits, compliance reviews, and data requests as needed
• Identify opportunities to improve HR data accuracy, documentation, and operational workflows
• Create and maintain simple job aids, checklists, and process documentation

Requirements

• 3 to 5 years of experience in HR Operations, HR Administration, or a systems/data support role
• Hands-on experience working with HRIS or employee data systems
• Strong proficiency in Microsoft Excel and document preparation tools
• Experience preparing formal HR documentation and maintaining employee records

Qualifications

• 3 to 5 years of experience in HR Operations, HR Administration, or a systems/data support role

Nice to Have

• Experience supporting multiple HR processes simultaneously in a fast-paced environment
• Familiarity with basic HR compliance requirements and audits
• Prior experience in a shared services or operations-focused HR team

Skills

* Required skills