Substitute Administrative Secretary Technology and Media Services

About This Role

This role provides essential temporary administrative and clerical support to ensure seamless departmental operations during staff absences within the Technology and Media Services department. The position involves supporting daily office functions through various secretarial, clerical, and organizational tasks, requiring adaptability to changing needs.

Responsibilities

• Provide general administrative and clerical support to department administrators and staff
• Assist with preparing routine correspondence, reports, forms, and other office documents
• Support scheduling and coordination of meetings, appointments, and department activities
• Answer phones, route calls, respond to routine inquiries, and assist with general communications
• Maintain files, records, and confidential information in accordance with district procedures
• Assist with data entry, document tracking, and basic payroll or financial documentation
• Support human resources-related administrative tasks such as processing paperwork or organizing materials
• Interact professionally with district staff, constituent district personnel, and the public
• Coordinate with staff from other departments to support efficient office operations
• Perform a variety of clerical tasks to support daily workflow and office continuity

Requirements

• High school diploma
• Ability to multi-task and work in a fast-paced environment
• Ability to utilize district technology and maintain proficiency
• Ability to handle confidential information
• Demonstrate honesty, integrity, and professionalism at all times
• Demonstrated mental/physical ability and stamina for essential duties
• Ability to work a flexible work day, work week, and work year
• Ability to exercise good judgment and make decisions in accordance with board policies and administrative guidelines

Qualifications

• High school diploma required; post-secondary coursework or degree preferred
• Previous clerical, secretarial, or administrative support experience preferred.

Nice to Have

• Post-secondary coursework or degree
• Previous clerical, secretarial, or administrative support experience