Special Officer, Office of the CEO

About This Role

This foundational and execution-focused role supports the CEO and early leadership team in establishing the company's US presence and office setup, serving as a central point for launch activities across various teams.

Responsibilities

• Support the CEO directly on US launch activities, including scheduling, preparation, follow-ups, and execution of priorities
• Set up the US office from scratch, including operational arrangements, vendor coordination, documentation, and local admin workflows
• Build and maintain a network of recruiters, hiring partners, and service providers to support early-stage hiring needs
• Coordinate early hiring and interview logistics with internal TA teams and external recruiters
• Act as a central execution point across HR, Finance, Operations, and Product teams to ensure US launch activities stay on track
• Prepare materials, summaries, and briefing notes for meetings, pitches, and discussions related to hiring, partnerships, and setup
• Handle ad-hoc requests, last-minute changes, and urgent execution needs with speed, flexibility, and sound judgment

Requirements

• Experience in office administration, operations, executive support, startup operations, or business coordination
• Strong organisational skills and ability to manage multiple moving pieces in an unstructured environment
• Comfort working closely with senior leadership and handling sensitive information
• Strong communication skills and confidence engaging external parties
• Hands-on, proactive mindset with comfort figuring things out without a playbook
• Willingness to take on both operational and business-facing tasks as needed

Qualifications

• Experience in office administration, operations, executive support, startup operations, or business coordination