Social Secretary

About This Role

This role will support the Head of Delegation by preparing, managing, and executing official and social events, handling high-level communications, and advising on diplomatic protocol. The position requires meticulous organization and discretion in a fast-paced international environment.

Responsibilities

• Prepare, manage, and execute all official and social events hosted by the Head of Delegation (HOD) and Deputy Head of Delegation (DHOD)
• Manage all verbal and written communications with social event guests, including high-level US and EU visitors
• Ensure internal communication on events within the Delegation and develop/maintain contacts with external parties
• Review invitations and consult with other Delegation sections to make recommendations regarding appropriate course of action
• Develop and maintain a register of contacts and a filing system for past events and engagements
• Advise Delegation leadership and act as point of contact on diplomatic social protocol, US social customs, and airport protocol for eligible high-level visitors
• Serve as the main contact point for EU Member States for HOMS meetings and events with HOD
• Supervise Residence staff and Administration on issues related to the maintenance and administration of HOD Residence

Requirements

• Minimum of High School/Secondary school diploma or equivalent
• Minimum of 1 year's experience relevant to the tasks of the job
• Excellent organization and coordination skills
• Demonstrated communication skills
• Excellent social and interpersonal skills
• Discretion on sensitive matters
• Ability to multi-task and prioritize in a fast-moving environment
• Professional, proactive, persistent, punctual, and discreet
• Ability to safeguard confidential matters
• Excellent spoken and written command of the English language
• Excellent computer skills (Microsoft Word, Excel, Outlook, scheduling tools, internet applications, database experience)

Qualifications

• High School/Secondary school diploma or equivalent
• Minimum of 1 year's experience relevant to the tasks of the job

Nice to Have

• Higher education
• Knowledge and understanding of the Washington DC international, philanthropic and events community
• Familiarity with the U.S. Government and political system, think tanks, NGOs, and cultural organizations
• Working knowledge of US protocol, including Order of Precedence
• Knowledge of other European languages
• Experience in an international organization, a diplomatic mission, a multicultural environment, or familiarity with the European Union

Skills

* Required skills

Benefits