Senior Executive Secretary

About This Role

This role provides comprehensive secretarial, executive, and administrative support to Associate VPs and Vice Presidents within the Royal Caribbean Group.

Responsibilities

• Provide broad secretarial duties, executive and administrative support to AVPs & Vice Presidents
• Manage daily calendars and schedule meetings with other executives
• Coordinate attendance to conferences and other events
• Compose non-routine communication, presentations, and reports containing sensitive data
• Assist in the preparation of presentations for executive committee meetings
• Compile data, prepare material and reports for executives
• Order and administer supplies and related expenses
• Research and review information for projects and report generation
• Manage executives' travel calendars and prepare itineraries
• Prepare expense reports, review invoices, prepare MACs
• Address general inquiries from other executives or external vendors

Requirements

• H.S. Grad or equivalent
• Minimum 5-6 years of experience performing broad secretarial activities to support executive roles
• Experience in medium to large corporations
• Excellent grammar and communication skills
• Strong interpersonal and organizational skills
• Strong common sense to handle strict confidentiality and discretion
• Ability to handle multiple tasks in a fast-paced environment and work effectively under pressure
• Basic financial knowledge to perform responsibilities related to cost control to budget administration
• Strong proficiency in broad secretarial skills
• Strong organizational and administrative ability
• Excellent verbal and written communication skills
• Strong interpersonal skills to interact with executives, peers and employees
• Advanced level of proficiency in MS Word, Excel, PowerPoint and Lotus Notes

Qualifications

• H.S. Grad or equivalent required. Bachelor degree preferred
• Minimum five to six years of experience performing broad secretarial activities to support executive roles.

Nice to Have

• Bachelor's degree
• Strong knowledge of organization, policies & practices

Skills

* Required skills