Procurement System Administrator

About This Role

Serve as the lead administrator and functional owner of the Coupa procurement platform, ensuring its configuration, maintenance, and optimization support Aspen One's procurement policies and operational scalability. This role collaborates with various teams to enable a robust Procure-to-Pay operating model.

Responsibilities

• Configure and maintain Coupa modules for requisitions, purchase orders (POs), catalogs, sourcing, approvals, workflows, and user roles/permissions
• Maintain and manage master data (suppliers, items, accounts, cost centers, units of measure, catalogs) to ensure data accuracy and consistency
• Configure business rules, approval hierarchies, PO terms/conditions, payment/PO tolerances, and other system parameters in line with company policies
• Work with IT/Finance teams to maintain and validate integrations between Coupa and backend financial systems
• Evaluate new Coupa releases/patches; manage system upgrades and release cycles, coordinate testing and change management
• Monitor system performance, troubleshoot issues, and coordinate with internal Help Desk or vendor support
• Provide support for Coupa-related user questions, system usage issues, and troubleshooting
• Develop and maintain user guides, process documentation, job aids, and training materials
• Drive adoption of best practices and act as a liaison between Procurement, Suppliers, and Finance
• Support supplier onboarding, catalog uploads, punch-out configuration, catalog maintenance, and supplier data governance
• Generate ad-hoc and recurring reports and dashboards to provide spend visibility and system performance metrics
• Support audit, compliance, and control requirements related to procurement workflows
• Identify process/system inefficiencies; propose and implement improvements to streamline workflows

Requirements

• Degree in Business Administration, Management, Information Technology or associated field
• 3-5 years of hands-on experience administering Coupa (or similar Procure-to-Pay/Source-to-Pay platform) in a procurement or finance environment
• Strong knowledge of Procure-to-Pay processes (sourcing, requisitioning, PO creation, catalog management, approvals, supplier onboarding, and PO-to-invoice alignment)
• Strong problem-solving and analytical skills
• Excellent written and verbal communication skills
• Adaptability and a continuous-improvement mindset
• Proficient knowledge of industry trends and best practices
• Proficiency in planning, managing, and executing projects
• Ability to manage multiple priorities and projects simultaneously
• Ability to analyze situations, identify core issues, and make decisions

Qualifications

• Degree in Business Administration, Management, Information Technology or associated field required; or degree in other fields with appropriate experience
• 3-5 years of hands-on experience administering Coupa (or similar Procure-to-Pay/Source-to-Pay platform) in a procurement or finance environment

Nice to Have

• Familiarity with financial system integrations, financial systems, chart of accounts, and GL coding logic

Skills

* Required skills