Pre-Employment Specialist

About This Role

The Pre-Employment Specialist coordinates and delivers a seamless, compliance-driven pre-employment experience for new talent members across Everstand's multiple regions. This role manages all aspects of pre-employment processing and ensures compliance with federal, state, and program-specific regulations.

Responsibilities

• Lead end-to-end pre-employment activities for new hires, ensuring accuracy and compliance with regulatory and internal requirements.
• Partner with pre-employment colleagues to ensure New Hire Orientation (NHO) list reflects completion of pre-employment and compliance requirements.
• Schedule and facilitate pre-employment in-person meetings, supporting new hires throughout the process.
• Launch and track pre-employment screenings, including drug screens, TB, fingerprinting, physicals, CPS, and criminal background checks.
• Support new hires with initial RCYCP testing, application documentation, and submission.
• Create and distribute ID badges and orientation packets.
• Ensure accurate and timely pre-employment documentation within HRIS/ADP and Orion systems.
• Maintain a new hire checklist and verify pre-employment compliance before issuing official offer/start date letters.
• Input and maintain employee records in the HRIS, ensuring compliance with licensing, CARF, State regulation portals, and agency requirements.
• Maintain and audit personnel files (paper and electronic) for ongoing compliance, including credentialing, licensure, physicals, and training documentation.

Requirements

• Knowledge of employment laws, compliance requirements, and best practices in hiring and recruitment
• Strong organizational, communication, and interpersonal skills
• Ability to pass background checks (CPS, fingerprinting), drug screening, TB screening, and physical work-readiness
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Qualifications

• Bachelor’s degree in human resources, Business Administration, or related field; or an equivalent combination of 4+ years of Human Resources or administrative experience.
• 4+ years of Human Resources or administrative experience, combined with a Bachelor's degree or equivalent.

Nice to Have

• Experience working in a regulatory, healthcare, or human services setting
• Familiarity with HRIS platforms (ADP, BambooHR, or similar)
• Familiarity with compliance frameworks (ORR, PA 3800, or auditing)
• Prior experience in pre-employment, pre-boarding, or compliance
• PHR or SHRM-CP certification

Skills

* Required skills