Manager, Finance & Operations

About This Role

This role leads the daily financial and operational functions for a non-profit organization dedicated to supporting historically underrepresented students. Key responsibilities include managing accounting operations, supporting audit preparation, and overseeing office operations.

Responsibilities

• Lead day-to-day accounting operations, including oversight of accounts payable (AP), accounts receivable (AR), credit card reconciliation, and bank deposits
• Serve as the primary day-to-day liaison with the external accounting firm for bookkeeping and preparing monthly financial statements and cash flow projections
• Reconcile all bank accounts and credit cards monthly in QuickBooks Online
• Coordinate with HR/Paylocity to oversee MyTax Illinois and IDES filings
• Act as the organization’s main contact with the external audit firm; coordinate and prepare documentation for the annual audit and 990 filing
• Process all payments using Bill.com; manage vendor setup, maintain documentation (e.g., W-9s) and support 1099 dissemination
• Manage vendor relationships by reviewing statements, ensuring timely payments, maintaining accurate records, and responding promptly to vendor inquiries or issues
• Ensure timely and accurate reconciliation of donations between QuickBooks Online and Salesforce in collaboration with the Advancement team
• Assist in grants administration, including the preparation of grant reports or reimbursement requests for grant awards
• Manage relationships with external operational vendors (e.g., IT support, phone services, copier/printer providers) to ensure timely service and troubleshoot issues

Requirements

• Minimum of 3-5 years of professional experience in bookkeeping/financial management in a nonprofit or small business financial operations
• Solid understanding of nonprofit accounting, budgeting, and financial reporting
• QuickBooks Online experience
• Bill.com experience
• Proficiency in Microsoft Excel and Google Sheets

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field supplemented by courses in Accounting
• Minimum of 3–5 years of professional experience in bookkeeping/financial management in a nonprofit or small business financial operations

Nice to Have

• Experience with Salesforce
• Previous experience supporting a nonprofit audit process

Skills

* Required skills

Benefits