Management Analyst - Public Health Programs

About This Role

This Management Analyst position involves providing strategic oversight, analytical expertise, and operational support across all phases of contract and procurement management for Public Health programs in San Mateo County. The role ensures compliance with regulations, focuses on measurable outcomes, and aligns with the County’s goals and service delivery standards. This position is part of a joint administrative team supporting Family Health Services and Public Health, Policy and Planning divisions.

Responsibilities

• Provide analytical and administrative support for contract development, performance reporting, and procurement activities across Public Health programs.
• Coordinate and monitor service and revenue agreements to ensure compliance with County policies, procurement regulations, and performance standards.
• Lead and support a wide range of solicitations including informal quotes, formal Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and specialized procurements.
• Develop and refine contract management procedures, workflows, and tools to improve operational efficiency and ensure compliance.
• Conduct research, data analysis, and policy reviews to inform strategic planning, program evaluation, and decision-making.
• Collaborate with internal stakeholders and external vendors to align scopes of work, validate metrics, and facilitate contract execution.
• Prepare, organize, and maintain documentation related to solicitations, contracts, amendments, board processes, and performance measures.
• Support the integration and optimization of digital platforms (e.g., OpenGov, PowerApps, Excel-based trackers) to enhance contract tracking, reporting, and workflow automation.
• Demonstrate clear and extensive knowledge of funding sources—including federal, state, and county allocations—to ensure contracts and reporting align with funding requirements.
• Communicate effectively with diverse stakeholders to explain complex contracting processes, present analytical findings, and support informed decision-making.
• Draft clear, concise reports, memos, and presentations that convey technical, policy, and performance-related information.
• Represent the Contracts Unit in meetings, trainings, and cross-functional initiatives, demonstrating professionalism, collaboration, and problem-solving skills.
• Advance equity-focused contracting efforts by contributing to the development of narratives, metrics, and reporting frameworks that reflect County values.
• Oversee and contribute to agency-wide projects and initiatives that require cross-functional coordination, strategic planning, improvement efforts, and alignment with departmental goals and County priorities.
• Provide strategic support to the Contracts Unit by coordinating timelines, resolving issues, and ensuring continuity across contracting activities.

Requirements

• At least three years of professional administrative experience as a Contracts Administrator or related position
• Strong knowledge of contract management principles, including drafting, negotiating, executing, and monitoring contracts across their full lifecycle
• Familiarity with public sector procurement and compliance requirements at county, state, and federal levels
• Analytical skills to assess contract performance, interpret data, and support evidence-based decision-making
• Budget and fiscal management experience, including tracking expenditures, reviewing invoices, and ensuring alignment with funding guidelines
• Excellent organizational abilities to manage multiple contracts, deadlines, and documentation with precision and attention to detail
• Clear and professional communication skills, both written and verbal, for preparing reports, memos, and presentations
• Collaboration and interpersonal skills to work effectively with internal departments, external service providers, and community stakeholders
• Proficiency in technology and software applications, including Microsoft Office Suite and digital contract management platforms
• Problem-solving capabilities and an improvement-oriented mindset
• Adaptability and initiative in navigating evolving policies, priorities, and operational needs
• A commitment to public service and equity

Qualifications

• Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field.
• At least three years of professional administrative experience as a Contracts Administrator or a related position.

Nice to Have

• Professional certifications in procurement, contract management, or related fields

Skills

* Required skills