Legal Support Specialist

About This Role

Provide high-level secretarial and administrative support to five or more attorneys within the Tax practice, ensuring efficiency, accuracy, and exceptional client service in a hybrid work environment.

Responsibilities

• Handle scheduling and travel arrangements for court appearances, depositions, arbitrations, mediations, client meetings and conference calls
• Arrange business itineraries and coordinate lawyers’ travel arrangements; process travel reimbursement
• Maintain calendar and due dates for lawyers as required
• Sort, read and annotate incoming mail and documents
• Type and compose general correspondence, memos, legal documents, faxes, reports from various sources, ensuring accuracy and clarity
• Prepare draft documents such as briefs, complaints, motions, subpoenas, summonses using firm templates and attorney information
• Coordinate multi-document filings in Federal, Circuit and State courts, including E-filings
• Establish and maintain filing and records, in both hard copy and electronic formats
• Perform and oversee proofreading of briefs and other legal documents
• Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules

Requirements

• Proficiency with rules for court document filings
• Comprehension of a variety of legal court documents
• Strong ability to maintain high standards, use good judgment, and anticipate needs
• Strong attention to detail, organizational skills, and ability to manage time effectively
• Excellent interpersonal and communication skills
• Ability to work under pressure to meet strict deadlines
• Computer proficiency in Microsoft Office Suite applications (Word, PowerPoint, Excel, Outlook)
• Expertise in e-filing

Qualifications

• Bachelor's Degree or equivalent experience preferred
• Minimum 3 years of experience as a legal secretary/assistant, working in a litigation or labor and employment law practice

Skills

* Required skills

Benefits