Legal Secretary

About This Role

This Legal Secretary role supports a global law firm's corporate team in San Francisco by preparing and finalizing legal documents, managing client communications, and providing essential administrative support.

Responsibilities

• Prepare and finalize legal documents, including proofreading, redlining, and editing drafts from dictation, handwritten notes, or oral instruction
• Conduct research, compile reports, and manage information requests
• Handle extensive client communication, including incoming calls, correspondence, and scheduling appointments on behalf of attorneys
• Maintain and organize physical and electronic files, ensuring proper indexing and compliance with firm guidelines
• Provide administrative support, including time entry, calendar management, travel coordination, and expense report preparation
• Assist with business development by maintaining and updating attorney contacts in the CRM system, including resolving conflicts

Requirements

• 2+ years of administrative experience in a professional setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong time management skills
• Excellent verbal and written communication skills with keen attention to detail
• Ability to work both independently and collaboratively in a fast-paced legal environment

Qualifications

• Bachelor's degree preferred
• 2+ years of administrative experience in a professional setting

Nice to Have

• Law firm experience

Skills

* Required skills