Legal Practice Assistant

About This Role

Support legal professionals in a global law firm by managing calendars, coordinating meetings, preparing documents, and handling administrative tasks. This role ensures the efficient delivery of legal services in a fast-paced environment.

Responsibilities

• Interface and establish ongoing positive business relationships with clients in person, by phone and/or email, observing confidentiality
• Manage and maintain lawyers’ busy schedules and calendars
• Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals and events
• Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes
• Answer and screen calls, field inquiries, relay messages, and respond promptly to client needs
• Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations
• Assist lawyers with Marketing and Business Development functions, including preparing materials for meetings, pitches, and proposals
• Undertake internet research for lawyers’ business development as directed
• Process and close time for lawyers adhering to weekly and monthly deadlines
• Open new clients and matters following Records Department procedures, and prepare conflict of interest forms
• Maintain client and administrative filing for lawyers following established procedures, including File Trail procedures for on- and off-site storage
• Coordinate domestic and foreign travel, including hotel, flights, car rentals, and prepare travel itineraries
• Track, organize and process Chrome River reports, reimbursements and check requests
• Maintain CLE records for lawyers

Requirements

• Detail oriented, efficient and capacity to work independently and collaboratively in a fast paced, high-volume environment
• Well-developed Microsoft Office skills, including intermediate Excel proficiency
• Ability to format documents using Styles and proofread typed material for grammatical, typographical and spelling errors
• Ability to problem solve and communicate with all levels of personnel and work effectively as a team player
• Availability to work overtime is required

Qualifications

• A college degree preferred
• A minimum of three to five years' experience

Nice to Have

• A college degree
• Minimum typing speed of 65 words per minute

Skills

* Required skills

Benefits