IT Contract Services Administrator

About This Role

This role primarily supports IT financial management by processing purchase orders and invoices, managing IT assets, and administering the IT Capital Approval process. It also provides logistical administrative support for the IT organization.

Responsibilities

• Organize and administer IT contracts for Billerud North America (BNA)
• Solicit renewal quotes from vendors or VARs
• Work with IT contract owners/technical management team to confirm entitlement and level of service needed for upcoming renewal cycle
• Negotiate pricing/service levels with vendors on behalf of technical management team
• Ensure new contracts/orders are signed according to DOA matrix
• Create purchase orders for renewals
• Manage invoices for renewals (monthly/quarterly/annually)
• Manage IT pipeline of new IT contracts for BNA
• Work with technical management team for NDAs, SOWs, and service/maintenance contracts needed for new projects
• Co-term existing contracts with new purchases/entitlements/subscriptions
• Preserve official documents and historical data for contract negotiations and audits

Requirements

• Minimum of 4 years administrative support experience
• Strong experience with Microsoft Office suite
• Proficient with SAP
• Proficient with Excel
• Strong Interpersonal skills
• Proficient with vendor relationship skills
• Strong analytical skills
• Exceptional organizational skills with an emphasis on multi-tasking and attention to detail
• Demonstrated ability to handle confidential matters, data and information
• Self-starter with ability to perform tasks accurately and timely

Qualifications

• Bachelor Degree
• Minimum of 4 years administrative support experience

Nice to Have

• Administrative professional certification

Skills

* Required skills

Benefits