Human Resources Program Assistant

About This Role

The Program Assistant performs routine to paraprofessional activities to support the Human Resources Department at the City of Encinitas. This role involves various clerical duties and public interaction.

Responsibilities

• Sort incoming and post outgoing mail daily
• Respond to requests for information from the general public and answer routine questions
• Perform various clerical duties, including screening calls, taking messages, distributing mail, making photocopies, and performing data entry
• Receive, sort, and distribute various correspondences to personnel
• Type, word-process, or do data entry for a variety of documents
• File documents alphabetically, numerically, or by other prescribed methods
• Assist in scheduling programs, events, conference rooms, travel itineraries, appointments, and meetings
• Prepare and maintain a variety of files; gather and disseminate information
• Process routine financial paperwork, including requisitions, deposits, and billings

Requirements

• High School Diploma or GED
• Word processing and keyboarding skills

Qualifications

• High School Diploma, or General Equivalency Diploma (G.E.D.), plus word processing and keyboarding skills or an equivalent combination of education and experience

Nice to Have

• Knowledge of applicable principles and practices in assigned program area
• Knowledge of applicable Federal, State, and Local laws and regulations
• Knowledge of data collection methods
• Knowledge of modern office practices and equipment
• Knowledge of English usage, spelling, grammar, and punctuation
• Knowledge of records maintenance principles
• Customer service principles

Benefits