Finance & Operations Executive

About This Role

Support day-to-day finance operations, including invoicing, payments, reconciliations, and record-keeping, for a leading robotic programming solutions provider. This role ensures accurate financial data and compliance with established processes.

Responsibilities

• Support day-to-day finance operations including invoicing, payments, basic reconciliations, and record keeping
• Prepare and organize documentation required by external bookkeeper and GST vendor
• Maintain clean and accurate financial records for all transactions
• Assist in checking that supporting documents and data are complete for draft journal entries, trial balances, and reconciliations prepared by external accountants, and flag discrepancies to the Finance & Operations Manager
• Help verify that GST-related information and documents are properly collected and coded, and support the review of GST-related documents prepared by external GST vendor before submission
• Assist in preparing and issuing customer invoices accurately and promptly
• Track project milestones, software license terms, and SLA renewals to support timely billing
• Help monitor accounts receivable and follow up on outstanding payments under guidance
• Reconcile invoices and payment receipts to ensure all revenue is correctly recorded
• Assist with processing vendor invoices, employee reimbursements, and payment batches in line with approval workflows

Requirements

• Diploma Holder/Bachelor’s Degree in Accounting, Finance, or a related field
• 1-3 years of experience in accounting, finance operations, or a related business function
• Prior hands-on experience with AP, AR, billing, or basic reconciliations
• Meticulous attention to detail, high level of accuracy, and commitment to quality work
• Organized, reliable, and capable of managing multiple routine tasks effectively
• Strong willingness to learn new tools, systems, and accounting practices
• Good written and verbal communication skills in English

Qualifications

• Diploma Holder/Bachelor’s Degree in Accounting, Finance, or a related field
• 1-3 years of experience in accounting, finance operations, or a related business function

Nice to Have

• Prior experience in a startup or scale-up environment
• Familiarity with GST concepts (input vs output tax, documentation)
• Interest in learning about financial systems automation or process improvement