Executive Assistant, Office of the CEO

About This Role

The Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This role serves as a trusted partner to the CEO, enabling effective time management, communication, and execution of corporate priorities with professionalism and confidentiality.

Responsibilities

• Provide high level administrative support to the US Chief Executive Officer and serve as a trusted resource and partner
• Provide complex and proactive calendar management for CEO, ensuring their calendar is well maintained and accurate
• Support board meetings and Executive Committee when onsite in Boston, partnering closely with leadership and peers to ensure meetings are well executed
• Anticipate the CEO’s needs by proactively preparing materials, briefing documents, and agendas
• Prepare and proof correspondence including email, letters, memos, slides, documents, and reports as required and maintain up-to-date paper and electronic files
• Maintain confidentiality and handle sensitive information and situations with care and confidence
• Coordinate logistics of programs and special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects and department outings/team building
• Assist in preparing, organizing and sending pre-read materials for meetings, including agendas, reports, presentations, and meeting minutes, including action items
• Arrange domestic and international travel itineraries for CEO
• Responsible for the timely preparation of departmental budget, purchase orders and expense reports

Requirements

• 10+ years of experience in administrative support
• 3+ years’ experience supporting C-Suite Executives
• Strong track record of providing high level support in calendaring, travel (domestic and international), project management, strategic meeting management and presentation support
• Proficient in Microsoft Office software such as Word, Excel, PowerPoint, Teams and SharePoint
• Excellent interpersonal skills and ability to maintain strong relationships with internal and external stakeholders
• Ability to work in a deadline driven environment while displaying a high level of professionalism and a positive attitude

Qualifications

• Bachelor’s degree or equivalent experience
• 10+ years of experience in administrative support, with a focus on supporting global leaders with 3+ years’ experience supporting C-Suite Executives

Nice to Have

• Experience in the pharmaceutical or biotechnology industry
• Experience withing a global/high-growth company

Skills

* Required skills

Benefits