Events / Conference Services Coordinator

About This Role

Orchestrate seamless and unforgettable events by collaborating with the events and catering teams to attract clients and coordinate catering services, ensuring every detail aligns with excellence for an impeccable guest experience.

Responsibilities

• Collaborate with the events and catering team to develop and implement effective strategies to attract clients for events and catering services
• Act as a liaison between various departments, ensuring seamless communication and coordination
• Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings
• Coordinate catering services, including menu selection, food presentation, and ensuring high-quality service standards
• Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness
• Maintain detailed records of client interactions, contracts, and event details for future reference
• Conduct site visits with clients to showcase event spaces and discuss specific requirements
• Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary
• Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content

Requirements

• Exceptional ability to communicate clearly and with confidence with guests and team members at all levels
• Editing skills with impeccable attention to detail
• Ability to multi-task and coordinate multiple projects at once
• Ability to remain flexible with work assignments
• Computer proficiency with Microsoft Office (Word, Excel) and Delphi

Qualifications

• Prior experience in or knowledge of the hospitality industry is preferred.

Nice to Have

• Experience with Opera, Delphi and Social Tables
• Prior experience in or knowledge of the hospitality industry

Skills

* Required skills