Entertainment Legal Administrative Assistant

About This Role

Perform a variety of secretarial duties for attorneys in the entertainment legal practice, maintaining positive client and staff relations while observing strict confidentiality.

Responsibilities

• Draft correspondence including engagement letters, memoranda, audit letters, and other documents, performing editing, redlining, and proofreading.
• Handle heavy phone calls, screen and transmit calls to attorneys, and take messages with attention to client needs.
• Maintain assigned attorneys’ calendars, including scheduling travel, conference calls for attorneys and clients, and making appointments.
• Read, sort, and date incoming mail, ensuring timely delivery of outgoing mail and routing to specific delivery services.
• Arrange for meetings and conference rooms using the firm’s reservation software.
• Open new clients and/or matters, handle conflicts, and draft conflict waiver letters.
• Maintain contacts in Outlook for assigned attorneys, according to their preferences.
• Assist the accounting billing assistant with month-end billing and other billing matters as requested by attorneys.
• Prepare and submit travel expense reports and other business-related expenses for reimbursement.
• Prepare and update closing binders as necessary.

Requirements

• Ability to read and write for proofing and editing documents
• 5+ years of secretarial/administrative experience
• Understanding of the entertainment industry, norms, key players, and processes
• Interpersonal skills to communicate and follow instructions with entertainment professionals
• Ability to maintain sensitive information with utmost confidentiality
• Ability to handle last-minute changes and high-pressure situations
• Familiarity with DocuSign
• Proficiency in MS Word
• Proficiency in Outlook
• Proficiency in Excel
• Proficiency in PowerPoint

Qualifications

• Five or more years on the job experience with an understanding of the entertainment industry.

Nice to Have

• Familiarity with Workshare Compare
• Familiarity with DeskSite

Skills

* Required skills