Corporate Services Associate

About This Role

This role supports the Director of Corporate Services in coordinating Board of Directors and Affordable Housing Advisory Council meetings, ensuring efficiency and maintaining a positive Bank image. The Corporate Services Associate also serves as the primary Contract Administrator for Corporate Administration and contributes to the Bank's corporate charities.

Responsibilities

• Prepare meeting agendas and materials, draft Board Committee meeting minutes, and support other Board-related activities as an Assistant Corporate Secretary
• Coordinate logistical arrangements for external stakeholders, including site selection, hotel negotiations, and preparation of meeting materials for the Board of Directors and the Affordable Housing Advisory Council
• Serve as a liaison for the Board of Directors, overseeing all meeting-related correspondence, agendas, documents, and logistical arrangements
• Serve as a liaison for the Executive Management Committee
• Serve as Contract Administrator for Corporate Administration and Human Resources, ensuring standardized documentation, proper routing, signature approvals, accurate records, and timely periodic reviews
• Coordinate FHLB system meetings and other key meetings as assigned

Requirements

• Bachelor’s degree in Business Administration, Corporate Communications, or a related field
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Excellent interpersonal and communication skills
• Professional demeanor
• Strong attention to detail and accuracy

Qualifications

• Bachelor’s degree in Business Administration, Corporate Communications, or a related field

Nice to Have

• Experience working in a corporate environment with executive management
• Experience coordinating conferences and workshops of varying sizes
• Experience organizing board and advisory meetings
• Familiarity with hotel negotiation, site selection and logistical arrangements

Skills

* Required skills